All companies are striving for high efficiency and low costs and the leading companies have turned to using the benefits of IT systems in order to achieve this in many parts of their business.
Using a time and attendance system such as IQTimecard that automates your time and staff management has many benefits including:
Removal of the need to use paper timesheets and time cards for staff and contractors.
All time and attendance is logged centrally and therefore there is no need for paper timesheets to be used. This will save expense and re-entry for payroll departments in collecting and processing of paper records.
Consolidation of timesheets electronically for electronic submission / processing of payroll
All timesheets for all sites and employees / contractors is stored centrally with powerful reporting capabilities for easy processing of payroll. Timesheets can be checked / processed on weekly, monthly and custom date ranges as well as per employee. The system also lets you look in real time at who is logged into sites and where employees are at any time.
Provision of documented audit trails of employee time and attendance
Eliminate and reduce the ability for staff to claim for unapproved or unauthorized fraudulent overtime by ensuring the location of staff is correct at time of clocking in/out and implement strict controls on overtime without impacting on existing workloads.
Monitor and record employee attendance in real time via the web
The ability to run employee and job time tracking reports provides value added benefits that can improve your company's efficiency and effectiveness.
Cut administrative costs and unforced errors required for manual data entry
Our automated time and tracking solution does not make the unavoidable mistakes associated with manual time and payroll generation and can do the work of several people with increased speed and accuracy as this system logs and generates the information even when you're not in the office.
Automatic system alerts
Be alerted when employee or contractors have not clocked in / out of a particular site. These alerts are sent by mobile as text message and can be configured for a single employee or even a whole site. These alerts mean that you can be in control of your staff and have alternative plans if staff has not arrived.
Track lateness and tardiness of employees and be alerted to No Shows
IQTimecard can alert you if staff or contractors do not turn up on time. You can therefore take action quickly to remedy the situation and improve customer service and efficiency to your clients and retain valuable business.
Rapid implementation
The implementation of IQ Timecard can be undertaken quickly and system setup for employees and sites is a very simple process. There are no complex hardware solutions or implementations of software applications which means that all you need is an internet connection
Monthly payment services
Our simple billing model means that you pay a monthly fee for the system. There are different bands of rates depending on the size of your company but at all levels you are making savings.
No upgrade fees & administration performed for you.
As IQTimecard is an online software system you get all updates automatically within your monthly payment plan. As well as automatic updates we support the system and administrate it for you. This means that you don't need specialised IT staff to administrate and run this system for you.
Be more competitive in your local market
By introducing a system to help track employee attendance and save costs you can price more competitively in the market place to win more business and retain all your current business by offering quality customer service.
Why should you change?
How do you currently measure your time? Many of the manual process that takes time take money that is not properly accounted for. Manual time sheets demand a great deal of time and effort from both you and your employees; the filling in, the collecting, the checking and the delivery of fresh new sheets. Then there is the manual data entry and mistakes that can be made.
It has been estimated that the amount of time for chasing and manually processing time sheets and employees weekly is an average of 8 minutes and that the standard error factor for entering details manually is 3%.
IQTimecard can reduce these figures and therefore in turn save you money and become an efficient and cost effective time management tool for use in your company.
Why not use our Savings Calculator to find out how much you could save based on your employee details or Contact Us for a demonstration of the system and proposal on how we can help you implement this system in your company.
